> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relayhub.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Seats

> Add or remove user seats on your subscription

Your RelayHub subscription includes a set number of user seats. Each seat allows one user to access the platform. Admins can add or remove seats at any time to match team size.

## Viewing Your Current Seat Count

Navigate to **Settings > Billing** to see your current usage:

* **Seats Used** -- number of active and invited users
* **Seats Available** -- total seats on your plan
* **Seats Remaining** -- available slots for new invitations

## Adding Seats

<Steps>
  <Step title="Go to Billing settings">
    Navigate to **Settings > Billing** from the sidebar.
  </Step>

  <Step title="Click Manage Seats">
    In the seat usage section, click **Manage Seats** to open the seat adjustment panel.
  </Step>

  <Step title="Increase the seat count">
    Use the slider or type the new total number of seats you need.
  </Step>

  <Step title="Confirm and pay">
    Review the prorated charge for the additional seats. Click **Confirm** to apply the change immediately.
  </Step>
</Steps>

The prorated charge covers the remaining days in your current billing cycle. From the next cycle onward, you are billed the full per-seat rate for all seats.

<Note>
  Seats are billed whether or not they are occupied. If you add 5 seats but only invite 3 users, you are still billed for all 5 seats.
</Note>

## Removing Seats

<Steps>
  <Step title="Go to Billing settings">
    Navigate to **Settings > Billing** from the sidebar.
  </Step>

  <Step title="Click Manage Seats">
    Open the seat adjustment panel.
  </Step>

  <Step title="Decrease the seat count">
    Lower the total seat number. You cannot reduce below the number of currently active users.
  </Step>

  <Step title="Confirm the reduction">
    The seat reduction takes effect at the start of the next billing cycle. You retain the current seat count until then.
  </Step>
</Steps>

<Warning>
  You cannot reduce seats below the number of active users. To free up seats, [delete or disable users](/administration/user-management/managing-users) first, then reduce the seat count.
</Warning>

## Seat Usage and Invitations

Seats are consumed by:

| User State        | Counts as a Seat? |
| ----------------- | ----------------- |
| Active user       | Yes               |
| Invited (pending) | Yes               |
| Disabled user     | No                |
| Deleted user      | No                |

Disabling a user frees their seat immediately. Deleting a user also frees the seat.

<Tip>
  If a team member is on extended leave, disable their account instead of deleting it. This preserves their data and frees the seat. Re-enable the account when they return.
</Tip>

## Plan Seat Limits

Each plan has a default seat allowance:

| Plan         | Default Seats | Additional Seats       |
| ------------ | ------------- | ---------------------- |
| Starter      | 5             | Available for purchase |
| Professional | 25            | Available for purchase |
| Enterprise   | Unlimited     | Included               |

If you need seats beyond your plan's default, additional seats are available at a per-seat monthly rate. Consider upgrading your plan if the added seat cost approaches the next tier's price.