> ## Documentation Index
> Fetch the complete documentation index at: https://docs.relayhub.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Inviting Team Members

> Invite new users to your RelayHub instance

Admins can invite new users to RelayHub by email. Each invitation includes configurable role and permission settings so new members have the right level of access from day one.

## Sending an Invitation

<Steps>
  <Step title="Open the User Hub">
    Navigate to **User Hub** from the left sidebar.
  </Step>

  <Step title="Click Invite User">
    Click the **Invite User** button in the top-right corner of the User Hub. An invitation form will appear.
  </Step>

  <Step title="Enter the user's email">
    Type the email address of the person you want to invite. They will receive a sign-up link at this address.
  </Step>

  <Step title="Select a role">
    Choose either **Admin** or **Member**. See [Roles & Permissions](/administration/user-management/permissions) for what each role can do.
  </Step>

  <Step title="Set permissions">
    Toggle the feature-level permission flags for this user. These control access to specific areas of the platform beyond basic chat.
  </Step>

  <Step title="Send the invite">
    Click **Send Invitation**. The user will receive an email with a secure link to create their account.
  </Step>
</Steps>

## Configurable Permissions on Invite

When inviting a user, you can pre-configure these permission flags:

| Permission                | Description                                 |
| ------------------------- | ------------------------------------------- |
| **Automation Hub Access** | Can view and manage automation workflows    |
| **Knowledge Hub Viewer**  | Can browse the Knowledge Hub                |
| **Knowledge Contributor** | Can upload and contribute company knowledge |
| **Knowledge Deleter**     | Can remove knowledge entities               |

<Tip>
  You can always change these permissions later from the user's profile in the User Hub.
</Tip>

## What the Invitee Receives

The invited user gets an email containing:

* A personalized welcome message
* A secure sign-up link (valid for 7 days)
* Your organization name so they know who invited them

When they click the link, they are taken to a registration page where they set their name and password. Their email and permissions are pre-configured based on your invitation settings.

## Managing Pending Invitations

Pending invitations appear in the User Hub table with an **Invited** status badge. From here you can:

* **Resend** the invitation email if the original expired or was lost
* **Revoke** the invitation to cancel it before the user signs up

<Note>
  Invitation links expire after 7 days. If a user has not signed up within that window, you will need to resend the invitation.
</Note>

## Seat Limits

Each invitation consumes one seat on your subscription plan. If you have reached your seat limit, you will need to [add more seats](/administration/billing/managing-seats) before sending additional invitations.

<Warning>
  Revoking an invitation does not automatically free up a seat. The seat is released only after the billing cycle resets or you manually adjust your seat count.
</Warning>