> ## Documentation Index > Fetch the complete documentation index at: https://docs.relayhub.ai/llms.txt > Use this file to discover all available pages before exploring further. # Live documents > Write a document together with the AI and your coworkers, share it, comment on it and export it A live document is a document that the AI and people edit at the same time. The AI writes one section at a time. You and your coworkers type in the same document, and each person has a caret with a name. RelayHub saves every change, so the document has no **Save** button. ## Where live documents show | Place | What you see | | - | - | | Chat | Ask the AI to write a document. The document opens in the **Workbench**, the panel on the right of the chat. The reply keeps a card with the title and an **Open** button, so you can open the document again later. | | Docs page | Click **Data > Docs** in the sidebar. The list shows the documents that you own and the documents that people shared with you. | | Bots | When a bot makes a document, the document opens beside the bot's chat. | In the Workbench, click **Open the full page** to open the document on its own page. ## Find a document on the Docs page The **Docs** page has a table with the columns **Title**, **Owner**, **Access** and **Edited**. * Click **All**, **Mine** or **Shared with me** to filter the list. * Type in **Search by title** to find a document by its title. * Click a row to open the document. * Click **New document** to start an empty document with the title "Untitled". The owner of a document sees a **Delete** icon on its row. Click it, then click **Delete** in the message "Delete this document?". > [!WARNING] > > A deleted document is deleted for every person who can open it. You cannot undo the deletion. ## Ask the AI to write a document **1. Write the request in the chat** For example: "Write a one-page plan for the Q4 launch." **2. Watch the document open** The AI makes the document and gives it a title. The document opens in the Workbench, and the AI writes the sections one at a time. **3. Ask for a change** Write the change in the chat, for example "Rewrite the Risks section in shorter sentences" or "Add a section about the budget after the timeline". When the document is open in the Workbench, the AI knows which document you mean. A section starts at a heading. The AI adds a new section, or writes a section again. It does not change the sections that you did not ask about. ## Watch the AI write When the AI writes a section, the words show one at a time with a caret named **RelayHub AI**. In a bot's document, the caret has the name of the bot. The line at the top of the document says **RelayHub AI is writing** (or the name of the bot). * The full section is already saved when the words start to show. The word-by-word display is only on your screen, and it takes 4 seconds at most. * If you type, or put your caret in that section, the rest of the section shows at once. * If your computer is set to reduce motion, the section shows at once with a short highlight. ## Edit together Several people can type in a document at the same time. * Each person has a caret with a name tag and a color. * The row at the top of the document shows the first names of the other people who have the document open. After five names, it shows "and N more". * Use the toolbar for **Heading 1**, **Heading 2**, **Heading 3**, **Bold**, **Italic**, **Strikethrough**, **Inline code**, **Link**, **Bulleted list**, **Numbered list**, **Task list**, **Table** and **Code block**. * A link must start with `http`, `https` or `mailto`. ## When a person types in a section The AI does not write over a section that a person is typing in. * A section is busy when a person with edit access has the caret in it and typed in it in the last 8 seconds. * If the AI tries to write a busy section, nothing in the section changes. The AI gets the message "A person is typing in this section now. Write another section, or try this one again later." It then writes another section, or it tries the same section again later. * You see no message in the document. Your words stay as you typed them. * If a person changed part of a section after the AI read it, the AI keeps the part that the person changed. The AI then reads the section again and keeps your words. * A person who only opens the document, or only moves the caret, does not make a section busy. People who can only view a document never make a section busy. ## The title The title is at the top of the document. * A long title shows two lines and then an ellipsis (...). Point at the title to see the full title. * To change the title, click it. The field then shows the full title. Press **Enter** to save it, or **Escape** to cancel. * Only the owner and people with edit access can change the title. A title can have 200 characters at most. * The Docs list and the document card in the chat show the title with the same rule. ## Comments **1. Select text** Select the text that the comment is about. **2. Click Comment** Click the comment button in the toolbar. The **Comments** panel opens. **3. Write the comment** Type in **Add a comment**, then click **Post**. You can also press **Ctrl+Enter** (**Cmd+Enter** on a Mac). The commented text gets a light blue background. * People who can only view a document can comment too. * Click a comment to reply to it, or click **Resolve** to close the thread. * Click **Show resolved** to see the resolved threads, and **Reopen** to open one again. * The author of a comment and the owner of the document can delete a comment. * If a person deletes the commented text, the thread shows "Text removed" with the text that it had. * The **Comments** panel gets new comments from other people every 15 seconds. * Click **Comments** at the top of the document to show or hide the panel. ### Send a comment to the AI The AI can change the commented text for you and reply in the thread with what it changed. You need **Can edit** on the document. **1. Write the comment** Write what you want changed, for example "Make this paragraph shorter". **2. Send it to the AI** Click the comment, then click **Send to AI**. You can also start a comment or a reply with **@AI**. **3. Read the reply** The thread shows **Working on it.** for a few seconds. Then the AI changes the section of the commented text and replies in plain words with what it changed, or why it changed nothing. * The AI changes only the section that holds the commented text. Everyone in the document sees the change appear live, and the change is marked as **RelayHub AI for** your name. * If someone else can read the document, the AI does not change it at once. Its reply shows the new text with **Apply** and **Discard**. Only you can apply or discard it. If the text changed after the reply, **Apply** changes nothing and the reply says so. Click **Send to AI** again for a new proposal. * If a person types in the commented text while the AI writes, the AI keeps their words and changes nothing. The reply says so. * If the commented text was deleted, the AI changes nothing and says so. * The AI uses the chat model that you chose, and the use counts as yours. * The AI follows only your words in the thread. It does not follow instructions that are written in the document or in the comments of other people. ## Share a document and who has access Click **Share**. Only the owner can change the access. Other people see who has access. | Access | Who gets it | How to set it | | - | - | - | | Owner | The person who made the document | A document has one owner. | | Invited people | People that the owner adds by name | In **People**, type a name in **Add people by name**. A new person gets **Can edit**. Change it to **Can view** if necessary. Click the remove icon next to a name to remove that person. | | Members of a workspace | Every member of one workspace | In **General access**, choose **Members of a workspace** and the workspace. The level starts at **Can edit**. You must be a member of the workspace. | | Everyone in the company | Every user in your company | In **General access**, choose **Everyone in the company**. The level starts at **Can view**. | | People in the chat | The people of the chat where the AI made the document | This access comes from the chat. People who can read the chat (**View Only**) can read the document. People who can take part (**Can Respond**) can edit it. Change it in the [chat's sharing settings](https://docs.relayhub.ai/chat-collaboration/sharing.md). | **Only people added** in **General access** means that only the owner, the invited people and the people in the chat can open the document. If a person has access in more than one way, the highest level applies. ### What each level can do | Action | Owner | Can edit | Can view | | - | - | - | - | | Open, read and export | Yes | Yes | Yes | | Comment, and resolve or reopen a thread | Yes | Yes | Yes | | Send a comment to the AI | Yes | Yes | No | | Type in the document and change the title | Yes | Yes | No | | Share, remove people and change the general access | Yes | No | No | | Delete the document | Yes | No | No | When the owner changes your access, an open document checks your access again. The top line then shows **Checking your access**. ## Export and print Click **Export**, then click one of these: * **PDF** * **Markdown**, a `.md` file with the headings, lists, tables and links of the document * **Plain text** * **Print**, which opens the print dialog of your browser. The printout does not show the toolbar, the comments or the carets. The export waits until your last change is saved, so the file has your newest words. ## Limits | Limit | Value | | - | - | | Size of a document | 5 MB | | People who have a document open at the same time | 25 | | Characters in one section that the AI writes | 30,000. The AI splits a longer text into more sections. | | Invited people on one document | 100 | | Characters in one comment | 4,000 | | Characters in a title | 200 | | Size of one change that you send | 1 MB | ## Messages you can see | Message | What it means | | - | - | | Connecting, Reconnecting | The connection to RelayHub is not ready. You cannot type until it comes back. Nothing is lost. | | Checking your access | Your access changed. The page reads it again and connects again. | | This document is not available. | The document does not exist, or you do not have access to it now. | | This document is at its size limit. You can read and export it, but not change it. | The document is 5 MB. | | Too many people have this document open. Try again in a few minutes. | 25 people have the document open. | | Your last change was too large to send, so it was not saved. | One change was more than 1 MB. Reload the page and make the change in smaller parts. | | The connection stopped. Reload the page to try again. | RelayHub stopped the connection two times in one minute. Reload the page. | ## When a user or a workspace is deleted * When an administrator deletes a user, the documents of that user move to the administrator who deleted the user. The invited people and the general access stay the same. The documents are not deleted. * When a workspace is deleted, its documents change to **Only people added**. The owners keep their documents. The documents are not deleted. ## Related pages * [Workbench](https://docs.relayhub.ai/chat-collaboration/workbench.md) * [Sharing and real-time collaboration](https://docs.relayhub.ai/chat-collaboration/sharing.md) * [Work with a bot](https://docs.relayhub.ai/bots/working-with-bots.md) * [Managing users](https://docs.relayhub.ai/administration/user-management/managing-users.md) This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.